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Athabasca University

Portfolio Parts and Requirements

This section outlines how to prepare an e-Portfolio. A paper-based portfolio will contain the same parts although navigation will understandably differ. A printable version of the paper-based checklist is available.

Your portfolio must contain the following parts and meet the following requirements:

A. Formatting Elements

  • Paper size 8 ½” x 11” (portrait presentation)
  • Text:
    • Font – Calibri, Arial or Tahoma
    • 12 pt – bolded only to identify categories
    • Double space autobiography and/or narrative sections
  • Number pages of front-end pieces and learning statements.
  • Place your name and student ID# as a header or footer of each page excluding supporting documentation.
  • Orient learning statements to portrait rather than landscape layout.
  • Include no numbers or bullets in learning statements.

B. Sequential Layout Guidelines

  • Cover Page (optional)
    • Cover Page must include Student Name and ID# and program name.
    • Cover Page allows for, but does not require, creativity related to title of portfolio, display of photos, or graphic layout. Refer to virtual portfolios for suggested format.
  • Declaration Page. Available for download.
  • Table of Contents. This is a very important part to clearly organizing the portfolio. This you will create to guide you in properly referencing and naming your documentation in the e-Portfolio.  You will not be uploading this document to the e-Portfolio but should develop it to ensure your organization and presentation of information is clear.  You will share this TOC with your mentor during portfolio preparation.  Do not adjust your TOC after it has been approved without further consultation with your mentor.
  • DegreeWorks Worksheet (Program Planner). Current program plan indicating courses completed, in process and transferred.
  • Front-end Pieces.  Examples are available in handbook, virtual portfolios and on website.
    • Résumé. Current professional examples in virtual portfolios.
    • Autobiography
    • Critical Incident (optional)
  • Learning Statements Document
    • Refer to website and handbook for guidelines specific to program-based and course-based approaches.
  • Supporting Documentation
    • Group according to document type. See the virtual portfolios for examples.
    • Refer to table of contents samples above for organization of documentation.
    • A maximum of 3-5 letters of attestation is suggested. (See page 25, Handbook.)

C. Organizational Tips

  • Use a separate tab for each document and reference it in the Table of Contents.
  • Please note: Cover Page and Declaration Page are separate documents.
  • Ensure copies of certificates are clear and display all information required as supporting documentation.
  • When using large documents as supporting documentation, insert only the pertinent aspects of these documents in the portfolio. Ensure that the original document is appropriately referenced.
  • Pictures: If pictures are used in the body of the portfolio please keep these to a minimum and use only if relevant to the learning. Check with mentor if in doubt.
  • Confidentiality: Ensure references to any individual(s) or pictures of individual(s) are accompanied by appropriate permissions. Alternatively, remove identifying information from the portfolio.
  • IMPORTANT NOTE: No changes, additions, or deletions to portfolio documents or organization should be made after your mentor has reviewed and approved your portfolio prior to submission.

A printable version of this checklist for e-Portfolios is also available.

Updated March 25 2015 by Student & Academic Services

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