Portfolio Parts and Requirements
This section outlines how to prepare a paper-based portfolio. An e-portfolio will contain the same parts although navigation will understandably differ. Your mentor will advise you on this.
Your portfolio must contain the following parts and meet the following requirements:
A. Physical Elements
- Use a 3 ring binder (1–1 ½”) with clear plastic overlay pocket on outside cover.
- Create 4 identical copies of completed binder. Submit 3 copies to the Centre for Learning Accreditation. Retain one copy for your records.
- Use tabs. Tabs should:
- Be clearly visible
- Extend beyond edge of page
- Be numbered or alphabetized
- Have identifiers on front and back of tab
- Do not manually apply tabs. Use divider pages with attached tabs.
- No plastic sheet protectors
- No staples or paper clips
- Paper size 8 ½” x 11” (portrait presentation)
- Font – Calibri, Arial or Tahoma
- 12 pt – bolded only to identify categories
- Double space autobiography and/or narrative sections
- Black ink
B. Sequential Layout Guidelines
- Front cover of binder
- Insert Cover Page into clear plastic overlay pocket on front outside of binder.
- Cover Page must include Student Name and ID# and program name.
- Identify name and program on spine of binder.
- Cover Page allows for, but does not require, creativity related to title of portfolio, display of photos, or graphic layout. Refer to virtual portfolios for suggested format.
- Declaration Page. Available for download.
- Table of Contents. This is a very important part of the portfolio. Ensure that it is accurate, concise, clear and easy to understand. It is key to assessors’ understanding of your portfolio’s organization.
- Refer to program and course-based examples:
- Resume. Current professional example in virtual portfolios.
- Program Plan. Current program plan indicating courses completed, in process and transferred.
- Front-end Pieces. Examples are available in handbook, virtual portfolios and on website.
- Critical Incident (optional)
- Career Goal and Educational Plan
- Learning Statements Document
- Refer to website and handbook for guidelines specific to program-based and course-based approaches.
- Supporting Documentation
- Group according to document type. See tabs 5–17 of the virtual portfolios as an example.
- Refer to table of contents samples above for organization of documentation.
- A maximum of 3-5 letters of attestation is suggested. (See page 25, Handbook.)
C. Organizational Tips
- Number pages of front-end pieces and learning statements.
- Place your name and student ID# at the top of each page excluding supporting documentation.
- Orient learning statements to portrait rather than landscape layout.
- Include no numbers or bullets in learning statements.
- All documents must be hole-punched and inserted into applicable area of binder.
- Use a separate tab for each document and reference it in the Table of Contents.
- Please note: Cover Page and Declaration Page are separate documents. Include a Cover Page and a Declaration Page in each portfolio.
- Ensure copies of certificates are clear and display all information required as supporting documentation.
- When using large documents as supporting documentation, insert only the pertinent aspects of these documents in the portfolio. Ensure that the original document is appropriately referenced.
- Pictures: If pictures are used in the body of the portfolio please keep these to a minimum and use only if relevant to the learning.
- Confidentiality: Ensure references to any individual(s) or pictures of individual(s) are accompanied by appropriate permissions. Alternatively, remove identifying information from the portfolio.
- IMPORTANT NOTE: No changes, additions, or deletions to portfolio documents or organization should be made after your mentor has reviewed and approved your portfolio prior to submission.
A printable version of this checklist is also available.
Student & Academic Services - Last Updated April 29, 2013